Archive a participant

Archive a participant who is no longer active. There is no restore.

Last updated · 10 November 2026

When a participant is no longer active, you can archive them to remove them from your active list while keeping the record on file. Archiving is available when your role can delete participants.

Open the participant and start archiving

Open the participant, stay on the Details tab, and select Archive participant at the bottom of the drawer.

Confirm

The dialog warns Once archived, a record is hidden everywhere and cannot be retrieved., then asks you to type archive to confirm. Check the participant’s name before typing anything. Select Cancel if it is the wrong person. Type archive in lowercase, then select Archive participant. You will see Participant archived. and the drawer closes. The confirm action stays disabled until the text matches.

Watch out

There is no restore. The Participants register has no Archived filter and no unarchive button, so an archived participant cannot be returned to the active list from here. The record stays in the system for history, but only archive a participant you are sure you no longer need active.

Check before confirming

Confirm the participant’s name and workspace, and follow your organisation’s retention and service-exit process. For example, a participant finishing services needs an agreed handover before the active profile is hidden. Archive is not a correction tool for a misspelt name or an incorrect phone number; edit Details and select Save profile for those changes.

If Archive participant is missing, your role lacks the required delete access. Ask the workspace owner to check access. If archiving reports an error, leave the record active and review the message before retrying.